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What is Applicant Tracking Software?

Applicant Tracking Software (ATS) is also called candidate management system. This type of solution helps enterprises to recruit staff members more efficiently. ATS is typically used to post job openings on company website and job boards, browse resumes, and send interview requests to candidates by email. Show moreOther key features include: multilingual capabilities, pre-screening questions, response tracking, customized input forms, automated resume tracking, requisition tracking, and applicant tracking. ATS is heavily used by medium-sized and large companies that hire a steady stream of employees for their different departments throughout the year. Start by checking our leader BambooHR, and other recommended solutions in this category. Show less

How was this ranking made?

In order to devise this ranking of best applicant tracking software we have evaluated 253 leading solutions currently present on the market, contrasting their features, how easy are they are to learn, customer service, available integrations and mobile support with our patented SmartScoreTM rating algorithm. This list has been created by Nestor Gilbert, our software authority responsible for the applicant tracking software category.

List of Top 13 Applicant Tracking Software

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1. BambooHR

Our score: 9.8 User satisfaction: 99%

BambooHR is the winner of our 2019 Best HR Software Award. A reliable HR software for small and medium-sized businesses, it offers end-to-end solutions for workforce management and provides small and growing companies with a user-friendly platform.

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2. Freshteam

Our score: 9.2 User satisfaction: N/A

Freshteam is a compact software package of core applicant tracking and recruitment CRM. With features for recruitment management, it can easily manage the talent acquisition processes within company standards. It also offers reasonable subscription rates for your hiring needs.

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3. Submittable

Our score: 9.5 User satisfaction: 100%

An all-in-one application management solution that helps teams manage the application and review process. It offers features ranging from multichannel job posting and application form creation to review management and autoscoring. Moreover, the platform is mobile-ready to give you the flexibility you need.

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4. CakeHR

Our score: 9.2 User satisfaction: 100%

CakeHR is a cloud-based human resource management solution designed to help businesses manage employees. Apart from the core HR, CakeHR offers six modules: Recruitment, Performance Management, Timesheets, Shift Scheduling, Leave Management, and Expenses Management.

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5. eSkill

Our score: 8.7 User satisfaction: 87%

eSkill is a scalable and configurable applicant assessment tool with accurate tests for different stages. The tool is easy to use and highly-customizable to fit the varying requirements of companies and businesses. eSkill draws from its extensive portfolio of skills testing, behavior assessments, video interviewing, and job simulations to help recruiting companies find the best candidate for the job.

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6. Recruiterbox

Our score: 9.2 User satisfaction: 100%

Winner of our Expert's Choice Award. Recruiterbox is a full suite Applicant Tracking System (ATS) to help you simplify, enhance, and streamline your recruitment process. The software helps make the often complex hiring process become simpler, which leads to a more efficient recruitment system. It is designed for small and mid-sized companies.

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7. EPAY Systems

Our score: 8.6 User satisfaction: 97%

A web-based suite offering HR management, payroll processing, time management, and compliance management. Its HCM module helps employers manage their workforce from hiring to retiring. The software suits mid-sized and large enterprises looking to offload the mundane task of managing the technical aspect of their HR system.

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8. untapt UNLOCKED

Our score: 8.8 User satisfaction: N/A

untapt UNLOCKED creates hiring marketplaces, job platforms, and recruitment sites using the latest in recruitment management technology. You can develop custom sites and functionality exclusive to your business, and serve as your on-call tech team throughout the process. untapt UNLOCKED provides robust tools for an optimized recruitment process.

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9. Pinpoint

Our score: 8.6 User satisfaction: 100%

Pinpoint is an end-to-end recruitment software that aims to deliver ideal recruits at lower costs, which is a great deal for businesses looking to hire the best talent to join their team. A solution that allows you to create job ads in minutes, it utilizes automated tools to create a targeted recruitment campaign.

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10. Manatal

Our score: 8.5 User satisfaction: 100%

Manatal is a leading cloud-based recruitment software solution that utilizes Artificial Intelligence and machine learning to greatly improve recruitment processes. Featuring a simple and intuitive interface, Manatal lets your entire team leverage ATS features to add value to the entire hiring process, from finding candidates to the onboarding phase.

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11. Eddy

Our score: 8.6 User satisfaction: 98%

As an HR software, Eddy is dedicated to streamlining the process of managing and organizing onboarding paperwork. The software is all about transforming onboarding processes into a paperless experience. Eddy also enables self-onboarding via trackable tasks, to leave HR staff monitoring instead of facilitating the onboarding of new hires.

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12. Crowdstaffing

Our score: 8.0 User satisfaction: N/A

A complete recruiting platform purpose-built for companies and recruiting agencies.

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13. Postings.com

Our score: 7.6 User satisfaction: N/A

Postings.com (formerly CatalystFive) is a comprehensive web-based recruiting solution designed to help businesses to find the best candidate for the open positions.

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Applicant Tracking Software Guide

Table of contents

Applicant tracking software (ATS) is a valuable resource for companies that need to hire employees on a regular basis throughout the year. However, selecting the best applicant tracking software programs may be a difficult task as there a number of quality ATS platforms in the market. This article will help you learn what is applicant tracking software as we detail the crucial factors and features that separate the wheat from the chaff.

Get to know each product with free trial

A great way to start your search for the best applicant tracking tools is to sign up for the free trials or demo offered by leading applicant tracking software providers. This way, you can do a comparison and find out if the features match your needs. We recommend you check out the following applications that have the highest rankings in our applicant tracking tools reviews: Zoho Recruit, BambooHR, softgarden, CEIPAL, and Workday.

Targeted Businesses

Small businesses. These companies normally have between 1-50 employees but are usually without a dedicated hiring department.

Midsize businesses. These enterprises typically have between 51-500 employees and if they are growing quickly, they need to hire a dedicated recruiter.

Large enterprises. These big corporations have more than 500 employees, a dedicated IT unit, and many recruiters for their different departments.

Examples of Applicant Tracking Software

  • BambooHR: Easy-to-use HR software for small and medium-sized companies. Includes ATS and human resources information system (HRIS) tools that can be accessed in multiple languages. Plus, you can track organizational data like employee retention and turnover. Another advantage is you can limit access based on employee role.
  • Zoho Recruit: Recruiting software for HRs and staffing agencies. You can streamline your hiring procedures and get the best available talent with this ATS. Features include interview scheduling, resume storage, customized company careers pages, automated job board posting, and resume parsing.
  • softgarden: Claims it is the only ATS that recycles excellent candidates. Therefore, applications and potential hires are never lost as they are rechurned back into contention. Top features include a career site, job posting, job ad designing, mobile recruiting, and applicant tracking. Users can rate candidates and post comments on their capabilities.
  • CEIPAL: With this ATS, you can optimize and simplify your recruiting process. You can also use it to manage job posting, interviews, and feedback, hire suitable candidates, and implement onboarding. Important features include reporting and notifications, mobile device functionality, social media integration analytics, eBoarding, job posting, and job requisition.
  • Workday: You can manage and establish staffing at all levels in your company. Workday Recruiting offers three types of staffing models. You can utilize them to handle the full work lifecycle of your employees. In short, this app is a cohesive and centralized platform that empowers enterprises to staff and manage their global workforce.
  • Freshteam. An intuitive applicant tracking tool and recruitment management software from Freshworks. It comes equipped with tools for job posting, personalized engagement, collaborative hiring, and employee onboarding. Moreover, it comes with a searchable database where you can store the profiles of your applicants for easier retrieval.

Types of Applicant Tracking Software

The following types of software are closely related to ATS in their functions:

  • HR apps. HR employees can utilize their mobile device to work on important tasks. Features include one-click payroll runs and mobile clock-in and out.
  • Talent management software. Offers tools such as applicant tracking and performance management to enable HR managers to manage the full employee lifecycle from hiring to retirement.
  • Onboarding software. You can automate onboarding processes to welcome new hires and train them effectively on their tasks. Features include: onboarding form management, digital signature tools, and new hire task assignment.
  • Staffing agency software. Ideal for external staffing and recruiting agencies that can utilize features such as email/calendar integration, back office management, and time and expense tracking to fill roles for their clients.
  • Recruiting software. Does more than applicant tracking as you can do background checks, enhance the applicant experience, handle branding initiatives, and more.

Key Features of Applicant Tracking Software

  • Applicant scoring and ranking: Allows you to score candidates based on criteria, such as personality, skills, and experience. After getting the scores, the software can automatically rank the candidates for an opening, or you can do it manually.
  • Job posting: Allows you to create job listings for your openings and post them on your website as well as job boards and social media profiles. You can buy job board ads from ATS vendor partners, optimize postings to show up on search engines, and schedule posts in advance.
  • Candidate profiles: You can maintain full profiles of job candidates containing resumes, interview notes, manager feedback, evaluation scores, social media profiles, contact information, and more. This enables you to easily search for candidates based on criteria, such as keywords, experience, role, location, etc.
  • Applicant tracking: Enables you to track the stage where the applicant is in, such as first interview, screening, etc. As each candidate moves to the next stage or is dropped from the reckoning, the system automatically updates the status in the database.
  • Reporting dashboards: Allows users to make sense of recruitment and hiring information for a more data-driven applicant tracking process. With this, it is easier for hiring managers to measure factors like the time to hire, the average cost of hiring, and retention rates.

Benefits of Applicant Tracking Software

Detailed comparisons show that the best applicant tracking software solutions offer the following benefits:

  • Streamlined hiring process: Applicant tracking tools can facilitate faster candidate review as it consolidates all applicant data in one place. Moreover, as it automates repetitive administrative responsibilities, these tools can help hiring teams focus more on attention-demanding tasks, such as assessing candidates and improving interview processes.
  • Reporting and analytics: You can get answers to questions, such as which website sends you the best candidates, where most candidates fail in the recruiting process, etc. The analytics tools also help you to identify areas where you company can improve. With the reporting feature, you can generate reports to keep stakeholders updated and also use them to meet compliance needs.
  • Applicant scoring and ranking: Hiring managers, recruiters, and others can collaborate to evaluate applicants. They can use the same criteria for all candidates. In top systems, you simply need to input data on the most valuable criteria you are looking for and they will automatically rank candidates for you.
  • Candidate data management: Typically, candidate applications and resumes pour in from various sources. ATS enables you to automatically import and store them in a secure database. You can create full profiles for candidates and easily search through them to look for criteria, such as role, skills, location, etc.
  • Customized recruiting workflows: Each company has its own process and criteria for hiring employees. ATS enables your firm to customize the hiring process for each role and standardize it with steps for candidate evaluation, interviews, etc. Plus, it offers tools such as automated alerts, shared calendars, and task lists to ensure nothing is missed.

Employee diversity is important

Diversity is not just for the sake of public image. It also offers tangible business results. A Gallup report reveals that companies that have an almost equal number of men and women employees enjoy greater profits. Plus, a Glassdoor survey shows that two-thirds of applicants consider diversity to be a key factor while evaluating job offers and companies. Top enterprises such as Microsoft and Apple are actively embracing diversity and small companies need to follow their example to stay competitive.

Mobile applying is becoming popular

A study conducted by the Pew Research Center shows that 28% of American candidates have utilized a smartphone to search for jobs. This rises to 53% for candidates between 18 to 29 years of age. They are going beyond reading information on job openings and even applying for positions from their mobile phone. Therefore, it has become imperative for companies to optimize their application process for mobile users so that they don’t miss out on tech-savvy candidates.

Potential Issues

You can miss good candidates

ATS systems are designed to evaluate resumes that meet exact criteria. The drawback is they may not consider some types of candidates such as those who have good experience in a different field and are now looking to switch careers. The software may end up ignoring such valuable applicants.

Unreliable and inaccurate

Sometimes, the ATS may reject resumes for reasons such as inability of the scanner to read the information properly or if a resume is designed in a slightly complex manner. This drawback affects both candidates as well as businesses as they miss out on the chance to establish a mutually beneficial relationship.  

Applicant Tracking Software Buying Considerations

Applicant tracking tools don’t come cheap. That said, it is important that you thoroughly assess your prospective platforms before you commit to a particular subscription plan. To help you out, here are some questions that you might want to ask as you evaluate the applicant tracking platforms you’re interested in:

  • How extensive is their feature set? Does the platform come with all the essential applicant tracking tools?
  • Is the software easy enough to use for your tech-averse users and flexible enough for your tech-savvy employees?
  • Can it integrate with your existing business systems?
  • Is the platform compatible with your equipment?
  • Do their pricing plans give you value for money? Are they inclusive of the features, customer support, and added services you need? If not, do they charge reasonable fees for them?
  • Do they provide customer support on multiple channels, including live chat, email, and phone?

The Bottom Line

In an increasingly digital world, companies need to explore new technologies to remain competitive. As you have read above, one aspect in which this could be applied is applicant tracking. By adopting a software solution to reinforce this process, you can accelerate job posting tasks, simplify the way you keep tabs on applicants and improve the overall hiring process. What’s more, these tools can help you make your recruitment efforts more data-driven by providing you with tools that can generate reports and give you insights into your day-to-day processes.

But of course, it is good to note that to reap the benefits of ATS, you must also do your part in learning how you can make it work for you. This means understanding what it can and can’t do and figuring out how you can configure it according to your needs. More importantly, you must take the time to guide your employees on how to use it so that you may make the most out of its functionalities.

Hopefully, with this article, you were able to kickstart your research on ATS and get a better grasp of how you can leverage it to your advantage.

List of Applicant Tracking Software Companies

Order by:

Newest
  • Newest
  • Score
  • User Score
Product name:
Category:
Smart Score:
Price:
User Satisf.
User reviews:
TestGorilla reviews

TestGorilla

Applicant Tracking Software
8.0
$22.50
100%
TalentLyft reviews

TalentLyft

Applicant Tracking Software
9.1
$99
100%
Talentwolf reviews

Talentwolf

Applicant Tracking Software
8.0
$9
97%
Klimb reviews

Klimb

Applicant Tracking Software
8.0
By quote
100%
Pinpoint reviews

Pinpoint

Applicant Tracking Software
8.6
£5,000
100%
Untap Compete reviews

Untap Compete

Applicant Tracking Software
8.0
$199
96%
EPAY Systems reviews

EPAY Systems

Applicant Tracking Software
8.6
by quote
97%
Eddy reviews

Eddy

Applicant Tracking Software
8.6
By quote
98%
AmazingHiring reviews

AmazingHiring

Applicant Tracking Software
8.0
$3,600
-
Indivizo reviews

Indivizo

Applicant Tracking Software
8.0
By quote
-
Recooty reviews

Recooty

Applicant Tracking Software
7.3
$9
-
Conrep ATS reviews

Conrep ATS

Applicant Tracking Software
7.7
$40
100%
Skeeled reviews

Skeeled

Applicant Tracking Software
7.4
€129
-
Visume reviews

Visume

Applicant Tracking Software
6.3
By quote
100%
HRdirect reviews

HRdirect

Applicant Tracking Software
7.6
$60
-

Things to consider when you invest in a SaaS

To select an apt SaaS vendor you need to consider vital criteria such as privacy and security, support and service, and transparency.

Find out if the provider can be trusted with data security and privacy. Do they have processes in place to protect your private information and data? Find about the security measures they use. This is an important aspect of a SaaS application that cannot be over-emphasized.

It is essential that the provider offers dependable support to resolve any issues quickly. Ask your potential providers the following questions: Do they provide consulting and training services to help your staff members to utilize the solution effectively? Do they have an online support center that has helpful articles and training resources? What channels of support do they provide? Do they track concerns till they are resolved? Is customer satisfaction measured?

Does the SaaS provider conduct their business in a transparent and open manner? You can find out by requesting them for references you can contact. Talk to existing users of the system to know about the quality of service offered. Does the provider make public the algorithms they use in the platform? Ask these queries to find a SaaS provider whom you can trust with your sensitive customer and business data.

Frequently asked questions about Applicant Tracking Software

What is the best applicant tracking software?

BambooHR is an end-to-end online human resource management solution built to cater to companies of different sizes. As a fully-integrated system, it comes with a robust applicant tracking module, which makes it one of the best options on the market. Through this, you can keep tabs on your job openings, process applications, and review applicant leads all in one place. What’s more, it comes with tools that let you sift through applications as soon as they enter your system so that you can quickly zero in on candidates who are ideal for the positions you are offering. 

Another great thing about this platform is that it comes with a job posting tool where you can provide the relevant details of your company’s job openings and easily share it on social media networks and job boards. In this way, you can more efficiently tap the right talent pools and accelerate your recruitment process. 

Of course, as a full-fledged HR tool, this platform is not limited to ATS functions. That said, it is a great option for companies who want to use one platform for all their recruitment and workforce management processes. 

What are the benefits of applicant tracking software?

Companies can reap plenty of benefits by using applicant tracking software. These include:

  • Faster Recruitment. Applicant tracking systems often come with tools such as searchable databases, screening automation, and centralized job posting systems. With these, you can optimize the way you organize applications as well as streamline processes. As a result, you can improve the time it takes for you to hire new employees. 
  • Better Quality of New Hires. This technology equips you with the features you need to zero in on the best possible candidates in the shortest amount of time. That said, it will improve the quality of your talent pool and ensure the quality of your new hires. Moreover, as the system allows you to identify candidates that best fit your company right away, it also allows you to lower your cost per hire and reduce employee churn.
  • Improved Decision Making. A good chunk of applicant tracking software also comes equipped with reporting and analytics features. With these, hiring managers can make sense of their recruitment metrics, gauge the efficiency of their processes, and adjust their strategies accordingly. In addition, this allows them to create a more data-driven approach when it comes to hiring decisions.
What are the features of applicant tracking software?

Here are some critical applicant tracking features that you should look for in an ATS: 

  • Job Posting Management. A tool that allows you to create job listings and publish them on social networks and job boards. This should also come with SEO tools to help you ensure that your listings reach the right candidates.
  • Resume Collection and Sorting. This lets you automatically consolidate and organize the applications that are sent to you via different digital channels. With this tool, you can be sure that no application falls through the cracks. 
  • Application Repository. A searchable database where you can store all previous and current applications and candidate profiles. This allows you to keep tabs on applicants and easily retrieve their documents when needed.
  • Automated Resume Screening. A feature that essentially scans the content of applications for preset keywords, such as the skills or educational attainment that you require. This allows you to sift through large quantities of applications and pinpoint which candidates are qualified for the job you are offering. However, do note that this is something that not all applicant tracking systems offer.
  • Interview Scheduling. ATS often allows its users to schedule interviews with applicants from within the platform. In some cases, these can be synced with your existing calendar apps. 
  • Recruiting Analytics. This allows you to collect data on recruitment metrics like time-to-hire, quality of hire, and cost-per-hire. With this, you can evaluate your hiring efforts as well as make data-driven decisions. 
What is the easiest applicant tracking software?

There are plenty of great applicant tracking software out there. However, while they are built to make your day-to-day operations more convenient, not all of them will be simple enough to implement. If your team members are not particularly tech-savvy, you might want to check out some of these easy-to-use solutions: 

  • Bamboo HR. An online HR software offering end-to-end workforce management functionalities. Equipped with a straightforward interface that’s easy to navigate, this platform provides users with a centralized employee database, comprehensive application management module, robust employee onboarding suite, and more. 
  • Freshteam. A simple yet highly intuitive solution that brings together applicant tracking and recruitment features in one convenient interface. With job posting, talent pool archiving, and recruitment CRM features, this platform will allow you to optimize candidate sourcing and screening processes. 
  • Submittable. A cloud-hosted submissions management platform that aims to simplify the collection of applications. It provides robust functionalities, such as form creation, multichannel marketing, and an all-in-one review portal in a simple drag-and-drop interface. As such, you should expect it to help you streamline processes without the steep learning curve.
What is a good free applicant tracking software?

Getting a good applicant tracking software for your business doesn’t have to break the bank. In fact, there are a few best-in-class providers out there that offer a basic version of their software solutions free of charge. This makes it highly ideal for small businesses as well as larger companies with minimal applicant tracking needs. One such example of this is Freshteam.

A product from Freshworks, this platform provides intuitive applicant tracking tools and recruitment management functionalities to help you tap top-notch talents for your company. It currently offers a free Sprout plan which is inclusive of ATS, support for up to three published job postings, referral management features, and team collaboration tools. With this, you can easily perform basic applicant tracking processes, making it great for growing businesses.  

What’s more, as your requirements change, you can easily scale up to their more advanced plans to get access to tools such as recruitment CRM, feedback collection, and employee onboarding. 

Nestor Gilbert

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.

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FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.

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